Digitizing Enrolment for Training Institutes — A Power Platform Success Story

From Paper to Portal: How We Transformed Student Enrolment with Power Platform

Introduction
Managing student enrolment is often a logistical headache for training organizations. Paper forms, scattered documents, and manual data entry can slow down operations and compromise data accuracy. At Innoease Solutions, we recently implemented a digital enrolment system using Microsoft Power Platform that streamlines the entire process—from form submission to secure document storage.

The Challenge
Training institutes often struggle with:

• Manual handling of student documents
• Delayed response to enquiries
• Lack of centralized data storage
• Security concerns around sensitive information

Our Solution
We built a seamless enrolment portal using Power Pages, allowing students to:

• Fill out dynamic forms based on enrolment type
• Upload documents directly (.pdf supported)
• Receive instant confirmation and folder links via email

Behind the scenes:

• Power Automate validates and transfers files to SharePoint
• A structured folder is created for each student
• Data is pushed into Dataverse, creating a CRM record
• Admins access records via a secure model-driven Power App

Why It Matters for Training Institutes
This solution is a game-changer for training organizations:

• 📥 Receive student enquiries and documents directly from your website
• 🔐 Ensure secure, role-based access to sensitive data
• 📊 Maintain organized records for audits and compliance
• ⏱️ Save time with automated workflows and instant notifications

 

Built with Security in Mind

We implemented file name sanitization, secure service authentication, and role-based access to ensure that only authorized personnel can view enrolment records.

Conclusion
Whether you’re a coaching center, vocational institute, or certification body, digitizing your enrolment process can dramatically improve efficiency, security, and student experience. At Innoease Solutions, we specialize in building tailored Power Platform solutions that scale with your needs.

📩 Want to explore a similar solution for your institute? Let’s talk